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Subject: Return & Replacement Request — Invoice #[INVOICENUMBER] | [YOURBUSINESS] Date: 28 February 2026 To, The Manager, [SUPPLIERNAME], Dear Sir/Madam, We are writing regarding a quality issue with goods received under Invoice #[INVOICENUMBER] dated [ORDERDATE]. Items to be returned: [RETURNREASON] We kindly request full replacement at your cost. The goods are safely stored and available for pickup. We trust this will be resolved promptly. Regards, [YOURNAME] [YOURBUSINESS] Phone: [YOURPHONE]